Automated forms processing can make a world of difference for businesses

Automated form processing is a set of software procedures that handles the creation, completion, submission, and management of data generated through digital and physical forms, allowing for information to be aggregated into a centralized database. These programs manage everything from scanning paper documents to parsing and storing data collected in the proper fields.

By collecting, extracting, and storing data this way, companies can eliminate redundant and time-consuming data entry tasks while improving the overall data quality.

Form automation is a powerful tool that can help businesses save time, reduce errors, and improve efficiency. With the right software tools, companies can automate the form filling process and focus on more critical tasks, such as serving customers and growing their businesses.

Application of automated form processing

Automated form processing can be applied to any number of different form types, including applications, enrollment forms, invoices, taxes, and ballots. The goal is to eliminate ways for errors to be introduced to the data by streamlining input methods and reducing the need for human intervention.

Automated form processing can also be integrated with additional workflows to ensure that the data is input correctly and prepared for reporting and analysis. Some of these are configured to do calculations on their own before or during providing the information to the database. This allows stakeholders to leverage the data collected by the company, often in real-time or regularly, depending on the volume and frequency with which the data is entered into the system.

Why do businesses need an automated document processing solution?

According to Gartner research, almost 80 – 90% of all enterprise data is unstructured. Moreover, nearly 50% of RPA projects fail. Automation aims to achieve a high level of efficiency across the organization, resulting in increased process efficiency, cost optimization, and improved accuracy. Thus, to efficiently hyper-automate the processes in the future, you need to go beyond just the traditional rule-based solutions/ RPA.

Many companies claim to offer very accurate, automation-driven, intelligent solutions for document processing. But only some solutions hardly deliver on all three fronts. Traditional rules-based or RPA solutions must be empowered to provide end-to-end automation and intelligence at scale. This also makes it challenging for businesses to achieve a complete digital transformation and scale their operations effectively.

There is a surging demand for solutions that automate at least 90% of the manual processes, provide a clear return on investments, and offer the most intelligent automation capabilities to handle data variance and complexity. According to a recent IBM Global AI Adoption Index 2022, 30% of global IT professionals say that employees in their organization are already saving time with new AI and automation software.

Benefits of Form Automation

So, the forms trigger most business operations. In that case, it makes sense to nip in the bud the source of the time-consuming and repetitive tasks. Therefore, automated form processing can do wonders for productivity and efficiency.

The main perks of switching from manual to the automated form processing are financial and time savings.

But let us also acknowledge some of the not-so-obvious benefits as well, especially when you can take full advantage of the more advanced features offered by a properly automated form builder:

1. Enhanced Customer Experience

Automated files are set up to purposely show the relevant questions, pre-fill information available, or save the progress if needed. It’s, therefore, all about valuing your respondent’s time.

2. Ensured Accuracy

When you export form data to another platform automatically for any document automation or further action, you can bet that you must get it exactly how it was submitted.

3. Added Security

Securing the respondent’s personal and financial data is not an issue with automated form processing. Besides, you can also enable anti-bot verification to keep the spammers away.

4. Optimized Response Time

Save time in fulfilling order requests or handling any incoming complaint. Form automation can also notify you of each new submission for a faster follow-up process.

5. Improved Employee Satisfaction

By sparing your staff from doing the repetitive manual tasks, they can be available to contribute with better creative and more meaningful work. Form automation takes care of tedious tasks.